Hi, this is Kurtis from the Writing Center.
I'm going to show you how to format an APA style reference list in Microsoft
Word. I'll be covering the label, hanging
indentations, the main reference entry pattern, and alphabetization.
The reference list begins on the first line of a new page.
The page number continues in sequence from the previous body page because the
references are part of the same document. Before
typing the reference list, there is one formatting change to
make in the paragraph settings. In the
paragraph tools section of the Home tab, click
the line and paragraph spacing icon and select Line Spacing Options
from the menu. In the indentation section, click the Special
menu and change the setting to Hanging. The
preview pane in this paragraph settings window will
show that instead of all lines being flush
with the left margin, only the first line is aligned with the
left margin, and all subsequent lines in the
paragraph are indented. This is how references
are formatted. While you have the paragraph
settings open, note that the line spacing should be set to double, and the box is
checked for no added space between paragraphs. Click OK.
The reference list begins with a new label,
so center the cursor, and in bold font, type references.
Then click the enter key once to go to the next line. Realign the
cursor with the left margin and turn the bold
font off, so you are typing with regular font
using the same font style as the body of your paper.
Now begin typing the first reference entry.
If the reference is longer than one line, let the text wrap to the next line.
Since we have already formatted the paragraphs to be
hanging, all lines of this entry after the first line will be indented.
To begin the next reference entry, click enter, and the cursor will be back
at the left margin. When you do this, if you ended the
reference with a link, Microsoft Word will auto format it,
changing the color to blue and underlining it.
This indicates it's a functional link, and when papers are intended to be read
online as they are in online education, then
those links should be functional, and in APA
Style the auto formatting that indicates they are functional is okay to use.
I've filled in more references here, so you can see a
sample reference list. The entries are alphabetized by the first
element that hangs out at the margin. Together the hanging indentations and
alphabetization make the entries easy to skim in order
to locate a specific entry. If the first word of an
entry is "A," "An," or "The," alphabetized by the
first major word, so the entry beginning "The Mathematics Group" would be
alphabetized by "Mathematics" not "The." This first
element that hangs out is also important because its information corresponds with
the information given in the in-text citation
for this source. The in-text citation
is like a breadcrumb that helps the reader
easily identify the source on the reference
list, and the reference entry provides the additional
information readers need to locate and retrieve that source in full.
Reference entries have different formatting
such as different uses of capitalization and italics depending on the type of
source it is, so it's easier to distinguish a book
from a photograph from an audio work and an article,
but the entries do share a common pattern. The parts of the entry answer
the questions, Who? When? What?
and Where? The entry begins with who the author is then when
it was published then what the title is and then where it was published.
If you cannot answer the first question, Who?
because the source did not identify an author
as in the last entry on the sample reference list,
the title then goes in the author position
followed by the date and publication information.
The title would then also be used for the
in-text citation, so the in-text citation and reference entry correspond.
I hope this video helps you get started on your reference list.
Thanks for listening!