How to lead
A Meeting For A Team
Effective Meetings - How to Lead Great Meetings
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do you hate going to meetings i think
pretty much we all do but I've got a few
tips today to help you make your
meetings go better
welcome back and congratulations on
taking one more step towards becoming
one of the great leaders of tomorrow
let's be honest most of us dread going
to meetings because we feel like they're
going to be a waste of our time today
I've got four tips for you that will
make your meeting stand out above
everyone else's and stay tuned to the
end because i'm going to give you a link to
download our workbook to develop your
own personal leadership development plan
so when I was a young lieutenant in the
Air Force about a year into my career I
was talking to one of the other young
lieutenants i was working and he said all
my meetings I keep to an hour or less because I
feel like meetings become unproductive
after about an hour and i had to agree
with him and that's kind of a guideline
I've used throughout my career now it's
not always possible to keep a meeting to
under an hour sometimes there's just too
much you've got to get done but here are
four tips
no matter how long your meetings going
to be that you can have a successful
meeting that people won't feel like
you're wasting their time
tip number one for effective meetings
have a clear purpose and make sure
everyone coming to the meeting knows
that purpose a lot of times meeting
dragged on and on because people will
bring up things that aren't related to
the purpose of the meeting but because
they've got all the right people in the same
room as the meeting organizer it's your
job to make sure that you stick to
purpose also when you're creating your
purpose of the meeting
think about what you're really doing
here meetings really should be for
making decisions or bringing work
product together that people can't do on
their own too many times we bring
together our meeting and we're trying to
do the work at the meeting and there are
times when you need to do that and
that's okay but make sure that that's
the purpose of your meeting and that
it's more of a working group kind of
scenario and everyone understands it's
not a decision meeting
tip number two is to have an agenda
for your meeting and this is a little bit more
work up front for you as the meeting
organizer but it really pays off in the
end every decision you're going to make
should be on that agenda every item you
need to cover with that information or
presentation that needs to be part of
that decision making process needs to be
on that agenda and just like setting a
time limit for the overall meeting we
talked about earlier
make sure you set a time limit for each
item on the agenda now there are times
that this is going to be critical if you
need to go over that
time limit but as the meeting organizer
is our job to make sure we keep
everything on time and moving so we can
get people out and onto their next thing
tip number three is to manage the
guest list to your meeting and you
mainly want to do this because you want to
get the right people in the room who are
going to help you make the decisions
that you need to make so whether that's
someone who has a presentation to make
information to share or someone who has
a stake in the decision that's going to
be made its going to impact them in some
way you want to get all those people in the
room to hear their position to get the
information and all make the decision
together just as important and maybe
even more so to keep the wrong people
out of the room and this happens in big
organization people hear a meeting is
going on they show up they're interested
in what's going on but they might not
really have a stake in the decision or
be up to speed enough on the issue to really
contribute but sometimes that does take
time getting them up to speed and
hearing their thoughts on the issue so
remember as a meeting organized our job
to get everyone in the room who is going to
be impacted by the decision get all the
stakeholders in the room that the right
people in but make sure you keep the
wrong people out
tip number four for effective meetings and I
cannot emphasize this one enough because
it happens all the time
do not engage in speculation or
encourage speculation of facts and
information that you need to make your
decision if you really need a piece of
information to go forward making the
decision of the group go get it whether
it's in real time or it makes sense to adjourn
the meeting and assign someone to go get
the right information and bring it back
to the group at a later date to make the
decision speculation just sends things in
circles and people trying to prove each
wrong don't engage in speculation
get the facts and information you need
to make your decision
put it in front of the group make the
decision together so these four tips
have been kind of geared towards if
you're the meeting organizer and a lot
of times meetings are frustrating because
we are not the meeting organizer we
don't have control of what's going on
bonus tip for today if you're not the
meeting organizer and see things going
off the rail try to help the meeting
organizer apply some of these tips if
you found this helpful please share with
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check out our website evil genius
leadership com click on that link below
in the comments that lets you download
our free leadership development plan
workbook at that will help you set your
goal and make a plan to achieve them
over the next 2 5 and 10
years thanks for watching today I really
appreciate it and remember the future is
out there
lead the way
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