Effective Meetings - How to Lead Great Meetings

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do you hate going to meetings i think

pretty much we all do but I've got a few

tips today to help you make your

meetings go better

welcome back and congratulations on

taking one more step towards becoming

one of the great leaders of tomorrow

let's be honest most of us dread going

to meetings because we feel like they're

going to be a waste of our time today

I've got four tips for you that will

make your meeting stand out above

everyone else's and stay tuned to the

end because i'm going to give you a link to

download our workbook to develop your

own personal leadership development plan

so when I was a young lieutenant in the

Air Force about a year into my career I

was talking to one of the other young

lieutenants i was working and he said all

my meetings I keep to an hour or less because I

feel like meetings become unproductive

after about an hour and i had to agree

with him and that's kind of a guideline

I've used throughout my career now it's

not always possible to keep a meeting to

under an hour sometimes there's just too

much you've got to get done but here are

four tips

no matter how long your meetings going

to be that you can have a successful

meeting that people won't feel like

you're wasting their time

tip number one for effective meetings

have a clear purpose and make sure

everyone coming to the meeting knows

that purpose a lot of times meeting

dragged on and on because people will

bring up things that aren't related to

the purpose of the meeting but because

they've got all the right people in the same

room as the meeting organizer it's your

job to make sure that you stick to

purpose also when you're creating your

purpose of the meeting

think about what you're really doing

here meetings really should be for

making decisions or bringing work

product together that people can't do on

their own too many times we bring

together our meeting and we're trying to

do the work at the meeting and there are

times when you need to do that and

that's okay but make sure that that's

the purpose of your meeting and that

it's more of a working group kind of

scenario and everyone understands it's

not a decision meeting

tip number two is to have an agenda

for your meeting and this is a little bit more

work up front for you as the meeting

organizer but it really pays off in the

end every decision you're going to make

should be on that agenda every item you

need to cover with that information or

presentation that needs to be part of

that decision making process needs to be

on that agenda and just like setting a

time limit for the overall meeting we

talked about earlier

make sure you set a time limit for each

item on the agenda now there are times

that this is going to be critical if you

need to go over that

time limit but as the meeting organizer

is our job to make sure we keep

everything on time and moving so we can

get people out and onto their next thing

tip number three is to manage the

guest list to your meeting and you

mainly want to do this because you want to

get the right people in the room who are

going to help you make the decisions

that you need to make so whether that's

someone who has a presentation to make

information to share or someone who has

a stake in the decision that's going to

be made its going to impact them in some

way you want to get all those people in the

room to hear their position to get the

information and all make the decision

together just as important and maybe

even more so to keep the wrong people

out of the room and this happens in big

organization people hear a meeting is

going on they show up they're interested

in what's going on but they might not

really have a stake in the decision or

be up to speed enough on the issue to really

contribute but sometimes that does take

time getting them up to speed and

hearing their thoughts on the issue so

remember as a meeting organized our job

to get everyone in the room who is going to

be impacted by the decision get all the

stakeholders in the room that the right

people in but make sure you keep the

wrong people out

tip number four for effective meetings and I

cannot emphasize this one enough because

it happens all the time

do not engage in speculation or

encourage speculation of facts and

information that you need to make your

decision if you really need a piece of

information to go forward making the

decision of the group go get it whether

it's in real time or it makes sense to adjourn

the meeting and assign someone to go get

the right information and bring it back

to the group at a later date to make the

decision speculation just sends things in

circles and people trying to prove each

wrong don't engage in speculation

get the facts and information you need

to make your decision

put it in front of the group make the

decision together so these four tips

have been kind of geared towards if

you're the meeting organizer and a lot

of times meetings are frustrating because

we are not the meeting organizer we

don't have control of what's going on

bonus tip for today if you're not the

meeting organizer and see things going

off the rail try to help the meeting

organizer apply some of these tips if

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in the comments that lets you download

our free leadership development plan

workbook at that will help you set your

goal and make a plan to achieve them

over the next 2 5 and 10

years thanks for watching today I really

appreciate it and remember the future is

out there

lead the way