How to edit A Document In Ms Word
How to Edit Documents in Microsoft Word 2019 - MS Word Tutorial
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hello again this is Deb and welcome back
to word 2019 in this module we're going
to take a look at how you can navigate
around your document now I have open on
the screen the navigate dot docx
documents and this is just a document
that's been created about Smith
properties now the first thing I want
you to do is I want to cast your eyes
down to the bottom left hand of the
screen where you can see here it has
section 1 page 1 of 3 845 words so we're
getting a little bit of information
about this document from our status bar
I can see it has three pages and I can
see the number of words and I can see
that currently I'm clicked in section
one now we're going to talk about how
you section up documents a little bit
later on so don't worry about that too
much at the moment what I want to focus
on is how you can quickly navigate using
some of the tools in Word to jump around
your document which is particularly
useful if you have a very long document
this document here only has three pages
but a lot of the documents you create
could be hundreds of pages long so being
able to quickly jump around find what
you need is extremely important and will
add to your efficiency now obviously I'm
going to start with the most obvious
thing a quick way of moving through your
document is to use your scroll bar on
the right-hand side so I can use that
just to scroll up and down and again if
you've only got a few pages in your
document that might be absolutely fine
and that might work for you so you do
have your scroll bar but let's talk
about using some utilities for a
document that's a little bit longer so
first of all I'm going to click my mouse
at the top of the document here just in
front of where it says Smith properties
now if I had a document that was
thousands of pages long and I wanted to
jump right down to the bottom of it it's
gonna take me quite a while to use the
scroll bar and scroll down I probably
end up with a little bit of a risk take
by the time I finished so a quick way of
doing it is to use your keyboard in
order to jump you straight down to the
bottom and in word what you need to do
is press ctrl + n
and that will jump you all the way down
to the bottom and you can confirm that
by looking down in the left hand side
and your status bar it says that we're
now on page 3 of 3 so I know that I'm on
the last line on the last page of that
document if I want to jump all the way
back up to the top if I do control and
home that's going to do the reverse a
couple of other shortcuts if you hold
down control and press your arrow key so
you see here I'm pressing the right
arrow key it jumps me per word so you
can see it's jumping around that
document just per word so another quick
way and I could go the other way by
using the left arrow key control up and
down will jump me up one paragraph at a
time as you can see as I do that and the
same if I do control up arrow and if I
wanted to select everything in my
document a quick way of doing that would
be to do control a which will allow me
to select all of the text in my document
and we're going to be utilizing control
a as we go through this course quite a
lot because it is a really useful
feature when you want to make mass
changes to text so that's a few quick
ways of navigating around your document
using your keyboard what I want to talk
to you about in the next section is
using things like go to find and replace
again to navigate around your document
using page numbers using headings using
specific words so on and so forth so
please join me in the next module for
that
hi everyone this is Deb and welcome back
to word 2019 in the previous module we
started to take a look at some of the
basic ways that you can use your
keyboard to navigate around your
document and I just like to further that
idea and introduce a few more utilities
that you can use in Word in order to
navigate around your document and really
increase your efficiency when you're
working with your documents and what I
want to focus on in this module is the
go to find and replace options
so when you're working with larger files
especially you might need a quick way to
jump to a page or maybe to replace a
word in documents so let's start by
replacing a specific word in our
document I'm going to click at the top
of my document so just before where it
says Smith properties I'm gonna go to
the home ribbon and all the way across
on the right-hand side we have an
editing group which is where you'll find
your Find and Replace and you can see
that find has a little drop-down arrow
next to it so I have find advanced find
I also have go-to in there as well
now in this case I'm going to start out
by using fine so let's click find and
you can see it opens up on the left hand
side this little navigation area where I
can type in exactly what it is that I
want to find so let's say that I'm
looking for the word firm and you can
see it's brought up four results and I
can see those listed underneath in that
results area and I can also see them
highlighted in my document so it's very
easy for me to find those so that's one
way you can find a specific word in your
document let's look at another way I'm
going to close down this navigation
panel just by clicking on the cross I'm
going to go back to find and this time
we're going to go into advanced find and
this takes me to this little dialog box
it's asking me find what and it's got in
there firm which is the last thing I
searched for so if I
wanted to skip through these one-by-one
I could say find next and it's
highlights in the document the first
time it finds the word firm I can do
fine next again so I can step through
one at a time in my document and when I
get to the end it's gonna tell me it's
finished searching so I click on OK now
another thing you need to be aware of in
this Find and Replace box is this more
option so let's click it and you can see
I have a whole host of options that I
can use so for example I might want it
to match the case which means that it
will find the word firm if it matches
this case so if firm is in the document
with an uppercase F it's not going to
find it because I've told it to match
the case I could select to find whole
words only so if firm was part of
another word so maybe you had something
like infirmary it wouldn't find that I
could also say use wildcards so with
this I could put a wild-card in front or
somewhere in between or at the end of
the word so for example if I remove the
word firm and I type in a asterisk it's
going to find everything in that
document which starts with an A no
matter what comes after it I could also
put the wild-card at the beginning and
maybe have something like that which
means it will find anything that ends in
S it doesn't matter what comes before it
so wildcards are really useful for
searching for specific things another
thing you can do up here is if I was to
type in a and then put in two question
marks that means that the word has to
start with an A and it can only have
three characters in total now it doesn't
matter what those three characters are
but it must be three characters so again
you get a very granular here I'm just
going to remove that and just type the
firm back in again you do also have a
sounds like option so what this would
pick up is any words that sounds like
firm so it might pick up turn burn learn
anything along those
find all word forms or find any form of
that particular word and then I have
some other options like match prefix
match suffix ignore punctuation and
ignore whitespace characters so just be
aware that underneath that more
drop-down you do have lots of other ways
you can really customize what it is that
you're looking for in your document and
you can get very very granular so let's
just close that down for a moment I'm
going to make sure I'm clicked at the
top of my document and this time I want
to look at the replace option so again
in the editing group underneath find we
have replace and what this will allow
you to do is to replace one word with
another so for example this is called
Smith properties maybe I want to change
the name so I might say find Smith and
replace it with if it's replace it with
my name Ashby and again I have all of
these options if I want to select them
now I'm happy just to do a straight
replace here so I'm going to select
replace all and you can see it says all
done we've made 10 replacements and if
you look at my document behind that
first line Smith has now been replaced
with Ashby so a very quick way of
replacing multiple words in a document
and it's close down that window the
final thing I want to speak to you about
in this module is the go-to option and
go-to is going to allow you to do
different things in your document so
again let's go to find and we're gonna
say go to so what this will allow you to
do is navigate around your document so I
can navigate by page number and you can
see here if I enter page two for example
and say go to it's gonna jump me down to
page two I can navigate my section now
we only have one section at the moment I
haven't split my document up in later
modules I'm going to show you how to
divide up into sections and then you
could navigate to whichever section you
wanted to I can navigate by line so I
could go to a specific line number I can
navigate my bookmark now again bookmarks
are something we're going to cover later
there are
of you kind of putting a little bookmark
in a specific location on a page so I
can jump very quickly to the bookmark I
can navigate by any comments that I have
in the document footnotes we also have
endnotes in their fields table so so
lots of different things that really
will depend on what you have in your
document at the time as to which one of
these you want to use but just be aware
that you do have those go to options in
there as well now I'm just going to
click on close and I'm going to jump
back up to the top of my document using
my shortcut key control home which we
learnt in the previous module so now
we've taken a look at some basics of
find a replace and go to let's move on
to talking about how you can edit a
document in the next module so I will
see you over there
hello again and welcome back to word
2019 this is Deb and I'm going to take
you through how you can do some basic
edits in a document and it's just really
some basic editing functions which it's
useful for you to know before we move on
to the next section
so we've already edited this document in
a couple of ways we've done some finding
and some replacing and now I just want
to show you a couple of things when it
comes to deleting backspace single so
undoing and redoing things in your
documents so sometimes we might want to
type some text in the middle of other
text so for example it's got Ashby
properties was founded as a new company
so I might want to add in here as a new
property company now when it comes to
deleting the Delete key on your keyboard
will always delete everything to the
right of it so if I start to press my
Delete key you can see that it's going
to delete out the word company now
backspace on the other hand will delete
everything to the left of it so if I
start to do backspace you can see it's
going to delete out that word property
so just remember that they work slightly
differently another thing I want to show
to you is the very important undo and
redo button I know so many people who
can't live without their undo button now
these two buttons will always be
available by default on the quick access
toolbar to make them super easy for you
to access so if we look up here you can
see we have the undo button and what
this will allow you to do is to
essentially undo what you've just done
so for example I've just backspace that
word property so if I start clicking
undo it's going to give me the P back
there are the Oh so on and so forth so
we can carry on undoing to reverse my
last action the same thing with redo if
I then decide actually I don't want that
word there I could redo and it will go
back and redo that deletion well it's
also worth noting is the underneath or
next to your undo icon you have a little
drop-down and this will allow you to go
back and basically select how far back
you want to undo to so allow you to do
multiple undos all in one go so just be
aware that that's there as well
now there is a shortcut key for these
also so undo the shortcut key is control
Zed so if you do something then quickly
think oops
I want to backtrack out of that a quick
control Z is your best friend and redo
control Y so it's good to get those in
your brain and make those part of your
shortcut repertoire
now I'm going to add my word back in
just gonna say company and I'm pretty
happy with how this looks so I'm gonna
do a save by clicking the Save button on
the quick access toolbar and there we go
so now I think you have a good knowledge
on how to get started with word we've
gone through all of those basics that
will provide you with a great
springboard a really good foundation for
moving into some of the more
intermediate options which you're going
to start to cover in the next section
but first I have a practice exercise for
you to do so I will see you over there
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