(intense electronic noises)
- [Scott] Are you tired of writing
the exact same response to the questions you receive
on a regular basis, in email?
Wouldn't it be great if you could have a template
so that you could send all of the information
that you need to, without writing it out every single time?
Well in today's video, I'm gonna show you
everything you need to know about Gmail Templates.
Hello, everyone, Scott Friesen here at Simpletivity,
helping you to get more done and enjoy less stress.
And to get started, we're gonna need to go up to settings,
and hit settings again.
Now until recently, Gmail Templates
used to be called Canned Responses,
but much of the functionality has remained the same.
Here within settings,
we wanna go all the way over to the right-hand side
and select the Advanced tab.
Now templates are already at the very top of my screen
because I've already enabled it, but by default,
all of the options within the Advanced tab are disabled.
So you might actually
wanna take a few minutes and review
some of the other great features that are available
here within Gmail.
So be sure to enable templates,
and before you leave make sure to come down here
and hit Save Changes,
so that they are applied.
So now that templates are applied,
when we are either replying to a message,
forwarding a message, or composing a brand-new message,
we have a special feature available to us.
So let's take a look at this example email.
Let's say I'm receiving a question from someone here
but I wanna give a polite response
that I'm not interested at this time,
and I don't wanna waste the time writing it out myself.
So I'm gonna select the reply button here,
and then in the bottom right-hand corner,
under these three dots, under more options,
I'm gonna click that.
And you can see at the top,
I've got an option called Templates.
So I've got a few different things I can do here.
I've already created a few templates already.
Insert a template, I'm gonna show you that in a second,
but we can also save a new draft
or delete an existing template.
Well let's start with the template
that I've already created.
This one called Sorry, Not Interested.
I'm gonna click that, and immediately
I've got my pre-packaged response.
Here's the three sentences that I'd like to send.
I can hit Send and get on with my next email
or get on with the rest of my day.
So you're probably thinking at this point,
well how do I create my own template, Scott?
I wanna create something from scratch.
Well it's pretty simple.
Whether you're replying or whether you're composing
a new message, just start with a blank message.
Now let's create something super quick and simple.
I'm gonna say thank you for reaching out,
but I'm not interested
at this time.
So here I've got my message,
but just before I hit send,
if I wanna save this as a template,
I need to come back down to more options,
come down to templates,
and I'm gonna say save draft as template.
Now you're still gonna see my existing templates here,
because the first one is to overwrite
an existing template.
Maybe I want to update an existing template.
Well then I would select which one
I would like to save over.
But in this case, I wanna save a brand-new one.
So I'm gonna say save as new template,
and here by default,
it's gonna input the subject line.
Now that's important,
because if you're composing a message from scratch,
the template name will be the subject line
in that case, but in this example
I'm just gonna say not interested.
That's gonna be the name of this particular template.
I'm gonna hit save.
And now I can use this again and again.
If you just wanna test it out, you
can come back here to more options,
select templates, and there it is.
Not interested, I can boom.
I can use it here, I can use it absolutely anywhere.
But remember, this can go beyond
just simple text responses,
or simple text-based emails.
If I come down here, I'm gonna select
one of the templates I already created earlier,
called Learn More About Simpletivity.
I'm gonna select this one.
And here you can see,
you can add formatting, I've got a few links here,
I've even got an image.
I've got a picture that I've included
in this particular template.
So think of the examples in your life
where people are asking for information
or asking questions,
and maybe you wanna send them a pricing list.
Maybe you wanna send them a few samples of your work,
or sample images.
Maybe you've got links to videos
that you regularly send out.
You can compose a very lengthy email,
complete with formatting,
complete with all of this information,
and just have it ready to go as a template.
Now, the last thing that you should know
is that if you want to delete a template.
We're gonna go back up here,
and come down to the bottom option.
If you wanna delete a template,
you can go ahead and do so, and select
which one that you would like to.
Now before you do so, once
you've selected it, it will give you one last chance,
and no, no, no, no,
I don't wanna delete it just yet.
So I'm gonna say cancel.
The last example I wanna show you here
is that when we are composing a new message,
so let's say I'm composing a message from scratch.
Again, we're gonna have our templates
available to us as well, but I just wanna show you
that if I use this Learn More About Simpletivity
template again, you can see
how the name of that template
will show up as the subject line.
So keep that in mind
if you're not just going to be using templates
for replies, or for forwarding emails,
that that default name will show up as the subject line.
Of course you can always
come in here and edit it if you like,
but that can be handy
if you wanna save some, even more time,
when sending out these types of messages.
Well, I hope you enjoyed today's video
and I hope you start saving a lot of time
by using Gmail Templates,
formerly known as Canned Responses.
I would love to know
how you plan to use such templates
in your business, in your day-to-day,
or maybe in your personal life.
Be sure to leave your comments in the section down below.
Thank you again for watching and remember,
being productive does not need to be difficult.
In fact, it's very simple.