How to edit 1password
How I use 1Password
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hello and welcome to another one of my
training videos where today I will be
taking you through how I use and how to
get started with one password now one
password is an app I've mentioned many
times in videos on my blog and in my
podcast before it really is an app that
I think it helps me out to you to be
more productive because I've got
everything more organized and I can log
into accounts much quicker and of course
much safer online so I'm gonna be
talking about one password today if you
have any questions please feel free to
leave me a comment below and share your
ideas if there's specific videos you
want me to make about different tools or
my productivity system let me know your
feedback in the comments below so first
of all let's talk about why do you even
need a password manager now most people
use the same password or the very a
variation of the same password for most
of the websites and services that they
sign up for and this is an issue for a
few reasons
if firstly or the main issue is that if
a website gets hacked or is compromised
then that email and password
accommodation that you have if you're
using them on another service well
potentially then whoever did the hack
they could now take that and try that on
different websites to try and get into
your email or your banking information
so if you are reusing the same or
similar password for lots of services
even if one service has hacked a lot
more other services that you're signed
up for could be at risk as well now you
might be sitting here thinking how
likely is that to happen well in 2012
both Dropbox and LinkedIn were hacked so
these are pretty big companies that you
would think would be quite secure even
since then they've been other big hacks
Facebook has been hacked they are always
giving out information so it happens
more than you think and if you go to
have I been pwned that's pwn en any D
not owned but have I been pwned calm
that website will actually tell you you
could put your email into their search
engine and it will let me tell you if
your password has been leaked online
onto the dark web because what actually
happens is after a service gets hacked
the these lists of emails and passwords
they make it onto the dark web and these
bad guys they buy these lists and they
try these combinations of passwords on
lots of websites like Google Microsoft
Facebook and they try and see which
accounts they can get into
and if they can get into your email then
they could actually potentially reset
things like your banking password or
other services that you've signed up for
and it can result in losing your
information maybe blackmail blackmail
not good things generally bad things are
going to happen so the solution is we
really want to have strong unique
passwords for every service that we sign
up for generally something that's like a
long scramble of random letters and
numbers and characters or just a random
assortment of words that's hard to guess
now obviously having these random
passwords for the hundreds of services
that you need to sign up for remembering
all these is pretty hard or next to
impossible so that's where a password
manager like one password comes in so
what is one password well it's a place
to store all your important log
information but it's actually much more
than that you can see on the sidebar
here I can store all sorts of
information like documents important
notes passport information credit cards
all sorts of types of information I can
put in here so instead of putting it on
a piece of paper in a notebook or do
what I did years ago which is I had a
word document I thought I was being
really smart but that's actually turns
out not a very secure thing to do so it
keeps all of this information secure and
it's encrypted on your device so it's
encrypted on my computer I have it on my
phone as well it's encrypted on my phone
and the good thing is with one password
not even one password the company can
get access to my information so they
can't sell it they can't use it for
advertising if I actually lost access to
my account which is quite hard to do if
you do what I'm gonna tell you in a bit
if I did lose access to my account they
can't even reset my password there
that's secure they do not want to be
saying you know we'll reset your
password for you because that might mean
somebody might be faking to be you and
they can get access to your account so
they can't even reset your password
that's how serious they are about
security and so here it's not just
storing information but now if I get to
a login form like this I can I've it
safaris actually suggesting a password
here but I can type a keyboard shortcut
like command slash or actually have the
one password mini up here in my browser
I can then quickly autofill this
password and sign in really simple so I
don't have to type anything I don't have
to remember my password so it makes
logging in really quick and easy
it also supports two-factor
authentication so certain accounts like
let's look at that pocket Smith 1 again
you see this little one-time password
here this little 6 digit number this is
like a second piece of information the
pocket Smith needs when I'm logging in
usually you might have to put this in
every couple of weeks or if it's the
first time you're logging in from a
certain machine so as well as putting in
my normal password I have to enter this
six digit code that regenerates every
thirty seconds so if you've ever signed
up to a service where they've tried to
send you a text message to log in it's
works in a similar way but instead of
waiting for that text I've got it right
here in one password now if you are
signing in to a service for the first
time let's put in a new email here let's
that I've never logged in with comm and
let's just I'm going to type a random
password this is not even a real account
one two three four five six seven this
is not real account so don't try it
let's click sign in and then one
password pops up and it's saying do you
want to save this password because it's
my first time logging in with these
credentials so I could update an
existing password that I have or I can
create a new login and automatically
save that now when you get started with
one person you're going to want to
download a few different applications
obviously the one person web application
for Windows or Mac whatever you're using
you're partly going to want it on your
phone as well you will also need your
phone if you are setting up those two
factor authentication passwords because
to set them up you have to take a
picture of a QR code that's shown on the
screen so you are going to want to have
the application on your phone and you
will need the one password mini up here
this is so that you can access passwords
and fill them in on the browser and it's
also just handy to be able to find
information so wherever I am on my
computer I can bring up one password
Minnie I can type in anything in here to
find like a note on my passport or my
credit card information whatever
information I want to get quick access
to so some of the ways I'm using one
password like I said it's not just for
login information but I use it for
things like my credit cards so if I'm
filling out a checkout form to buy
something online I can quickly put in
credit card information
I've got passport information stored in
there and actually we were recently
traveling and we were getting on a train
we didn't actually realize we needed to
have ID with us and I had mine but
Hayley didn't have hers but fortunately
I had a copy a photocopy of her passport
in one password so I was able to quickly
get it up on my phone and
showed the the copy that we had so that
was really handy we also have a family
account so we can have shared passwords
between us for things like Netflix and
you can set up a family account or a
team account for your your company or
wherever you work so if you need to
share logins with different people on
your team it's really handy I also use
it for software licenses so this is less
common now with things like the App
Store but sometimes I'll download an
application and it comes with a license
key so I can store those licenses in one
password as I said two factor
authentication pretty much whenever I
have the option to I will turn on
two-factor authentication to just enable
that extra level of security and when
you turn on two-factor often you will
get what's called a backup or a recovery
code so this is a one-time use code that
you can use to log into your account if
you can't get access to that six digit
number for some reason so it's one time
code and I store all those in one
password as well and as I said finally
it does support things like secure notes
so I actually happen to have a note
called in case I died and Haley acts
that has access to this because in our
household I deal with things like the
finances insurance utilities things like
that so if I died you know worst case
scenario let's touch wood but if
something bad happened um I don't want
Haley to have to stress about those
things so I have a note explaining
here's how you'll get access to my life
insurance payout this is what you need
to do with my website if you want to get
access to our Bitcoin and sell that
here's how you would do that and so
there's and just instructions on things
to do in case I die because at a bad
time when Haley stressed out and going
through a tough time I would like to
have some instructions ready to make
certain things a bit easier for her so
one person would really can't be used
for quite a lot of things it's one of
those tools that you probably want to
spend some time learning at a weekend
when you have an hour sit down download
the app and start changing some of your
important passwords like your email and
your bank account passwords to begin
with and finally when you sign up to one
password you will be given what's called
a one password emergency kit so this
emergency kit contains a secret key
which is a long 24 digit code that code
you need to use every time you log in on
a brand new device so when you're
setting
on your phone or your computer you'll
need that secret key what this means is
even if I shared my one password with
you now you still wouldn't be able to
get access to my account because you
would need my secret key so when you
sign up and you get the secret key make
sure you print it out keep a few copies
around the house give a copy to a
trusted friend or family member because
you definitely don't want to lose access
to your one password account if you're
anything like me you have a lot of very
important information in there so I've
got multiple copies of this hidden
around the place so if you're not using
one password or any kind of classified
manager please please please take my
advice spend some time this weekend
sitting down setting it up it really is
not as much of tour as you think it is
and it really will kind of take off some
of that pressure of trying to be much
safer and more secure online I think
it's it's an exercise really worth going
through so thank you for watching
hopefully this helps let me know if you
have any questions and I will see you in
the next video
