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Here's a situation I'm pretty sure you've come across.
Someone sends you an electronic document, like a contract
or a lease to a sign and send back.
Now, of course you can print it, sign it, scan it
and send it back
but fortunately, there are much easier ways
to get this done.
No printing or scanning is necessary.
We're going to cover how to quickly sign PDF
and other digital documents
and don't worry if you don't have a digital image
of your physical signature
I'm going to show you how you can create one really fast.
Let's clarify one thing right away though.
Often the terms electronic
and digital signature are mixed up
but they're two very different things.
A true digital signature is encrypted data
to verify the signers identity by using digital keys.
It's the online version of a notarized signature.
The more common type of signature
that you're going to come across is an electronic signature.
This is basically an image of your signature,
that's placed on a document
and I'm going to cover different ways
you can get this done.
You pick the one that works best for you.
First option Office App.
An easy way to sign a PDF is to use your smartphone.
All you need on your smartphone
is the free Microsoft Office app
which is available for iOS and Android.
You can download it super fast.
After you installed it, open the app
and you'll get to the home screen.
Click on actions in the bottom right corner here.
There are plenty of features built in here,
but for now we're interested
in this action called Sign a PDF.
Now you have to locate the PDF you want to sign.
If it's not in your recently open files
click on browse in the top right corner.
Here you can look for your file
on OneDrive, SharePoint or on the phone itself.
Once you've found the document, open the PDF
by clicking on it, then all you have to do
is to tap where you want to add your signature.
Now, the first time you're using this
you have to create a signature in the app.
If you want, you can also change the ink color
to green or blue from the default black.
When you're done tap Store Signature, and then Done.
This is going to save it in the app for you.
Then just click into document
and it's going to insert your signature.
You can also drag it to the correct place
or resize it if you want.
When you're done signing, confirm by clicking the check mark
in the top left hand corner.
This is going to save the PDF together with your signature.
Once that's done, you can use the share options down here,
click on More Apps and you can send a copy
of the document just select any app from the share control,
like for example message, mail or teams.
That's how easy it is to sign a PDF.
But that's just one of the many tricks
and features that's available in the Office App.
Make sure you check out this video
if you ever need to convert scan tables or texts
to Excel and Word.
Second option, Adobe Acrobat Reader.
Another simple and free alternative
to add an electronic signature to a PDF is
to use Adobe's Fill and Sign feature.
You're going to have to install the Acrobat reader
from the Adobe website.
It also comes in a Pro version,
but for our purposes now we just need the free version,
so the free reader.
Once you installed it just open the PDF
you want to sign.
Up here, you're going to see this sign icon.
When you use it for the first time
you're going to need to create your signature.
To do that, click on Sign Document,
and then on Add Signature.
It's going to give you three options to create it
to type it, to draw your signature in the field,
or to upload an image of your signature.
Now I'm just going to go with type
and type in my name.
With change style here,
you can select a different style of handwriting,
so just go with the one you like.
When you're done click Apply and then click at the place
in the PDF where you want to place the signature.
With the handle, you can resize your signature.
You can add initials to your document too.
You just have to first add the initials
the same way we created the signature.
It's a really fast and simple way to get this done.
Third option, convert your physical signature.
Another option is to create a digital image
of your physical signature.
This way you can insert it into any document you want.
We're going to use an app that comes
for free with windows 10,
Now, this is not the classic paint
that's been a part of windows forever.
Paint 3D is available since 2018
and it's merely for designing 3D shapes and models.
But the advantage for our purpose is
that we can create an electronic signature
with a transparent background.
This way we can use the signature on any document
even if it's not white.
This is how to do it.
To open it, click the Windows Start button
and type in Paint 3D.
Select New to create a new document,
select a marker of your choice.
It's going to automatically adjust the thickness for you
but you can change that if you want.
Down here you can select a different color
for your signature.
Then just sign your name.
You might need a few tries here
but once you're done crop the image.
You can use the handles on the sides here
to get the right size for your image.
That looks good, but the background is still white,
we want it to be transparent.
To change that select Canvas from the toolbar
now just turn the transparent canvas on
and the background is gone.
Now you're ready to save it.
Now, when you save your signature as an image,
just make sure that you save it as a PNG.
This way it's saved with the transparent background
and that's it!
Now you have a high quality electronic signature
that you can insert into any document.
For example, let's say we want it in this Word document
go to Insert and insert the image.
Just make sure you update the wrapping
so that it fits well in your documents.
So go to the options here and select Behind Text.
Now you can adjust the size
and just drag it and drop it where you want.
I hope this video is going to help you save time
and paper when it comes
to electronically signing a document.
Now comment below
and let me know which version you prefer.
As always if you liked this video,
don't forget to hit that thumbs up
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Thank you for watching
and I'll see you in the next video.